We would recommend that you ask a few simple questions before taking the time to visit the venue and let alone book it!
The venue must be situated in a convenient position, not too far away from the church that you have chosen for the ceremony or too far away from the airport where all your guests will be landing. Make sure it’s not up a steep hill, difficult to reach for those who are not so athletic or those who are carrying babies.
If you are keen on a remote location, make sure it can accommodate all your guests for the night of the wedding (or that there is an alternative option nearby) so that they won’t have to travel far after the party.
Find out whether there are any restrictions with regards to playing music and dancing. Some Villas have rooms full of antiques and the owners won’t let you dance inside and some others are located in residential areas where music cannot be played after a certain time.
If you are looking for privacy and fancy a unique event, do make sure that the Villa offers exclusive hire and that nobody else will be allowed access to the premises during your stay and especially during the event.
Check the capacity of the venue to understand what sort of party can be organised there. You need to confirm whether the Villa has a ballroom big enough to fit all your tables or whether the guests will need to sit in separate rooms. If you fancy a garden reception, request a marquee as the weather can be tricky even in Italy sometimes!
When it comes to booking the venue, request a full breakdown of the costs. This will help you figure out what else you need to add to the budget (flowers, torches, extra furniture, linen, music equipment and lighting, etc) and will prevent unpleasant surprises. Do not forget to clarify payment terms and conditions.
You also may want to check whether the venue has a parking place for your guests in case they decide to hire a car and drive from the airport.
Clara & Eva
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The insider's guide to wedding in Italian Lakes - Destination weddings Italy